OFFICE MANAGER

ABM in Rockford, IL

  • Type: Full Time
position filled

Job Description

Position Title: Office Manager

Reports To : Operations/Branch Manager

Position Summary :

The Office Manager is responsible for planning, directing, and coordinating the administrative and purchasing operations of the Rockford Office. Duties and responsibilities include formulating policies, managing office protocol, and maintaining the financial correspondence and approvals from the client.

Job Duties and Responsibilities :

  • Oversee activities directly related to purchasing and the provision of services.
  • Review financial statements, purchasing and activity reports, and other accounting related data to measure productivity, goal achievement, and assess areas needing cost reduction or program improvement.
  • Assist in coordinating financial and budgetary activities to fund operations, maximize productivity, ensure compliance, and increase efficiency.
  • Monitor the implementation of departmental policies, goals, objectives, and procedures.
  • Plan and direct special events and activities.
  • Operate computers programmed with accounting software to record, store, and analyze information.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records using journals and ledgers.
  • Debit, credit, and total accounts on computer spreadsheets and databases using specialized accounting software.
  • Receive and record bank cash, checks, and vouchers.
  • Ensure compliance with Federal, state, and company policies, procedures, and regulations.
  • Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payables and receivables, and P&L matters.
  • Reconcile accounts and record data.
  • Access computerized financial information to answer general questions as well as those related to specific accounts.
  • Reconcile purchase order forms, packing slips, and invoices in preparation for approval and submission for payment.
  • Perform general office duties such as filing, answering telephones, and handling routine correspondence as a back up to the Executive Administrative Assistant
  • Minimum Requirements
  • Proficiency in the English language (good verbal and written communication skills)
  • Proficiency in Microsoft Excel, Word, and PowerPoint.
  • Demonstrated knowledge of standard accounting principles and office management procedures.
  • Education and Experience :

  • Bachelor’s degree/or 3-5 years’ experience in a professional office or industry.
  • Solid employment record 

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