At AstraZeneca we turn ideas into life changing medicines. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality. We're focused on the potential of science to address the unmet needs of patients around the world. We commit to those areas where we think we can really change the course of medicine and bring big new ideas to life. As an Administrative Coordinator in Wilmington, DE, you'll play a pivotal role in channeling our scientific capabilities to make a positive impact on changing patients' lives.
As Administrative Coordinator, you will co-report into the Executive Director, Health Systems and Community Contracting and the Executive Director, Value Strategy & Evidence. This role is within the Market Access division. Tasks may include functional/departmental activities, booking and arranging meetings, maintain documentation, establishing systems, purchasing support, following up budgets and reporting, handling expenses and travel. There may also be opportunities for special projects to be determined by leadership.
Main Duties and Responsibilities
+ Proficiency with Outlook to handle busy calendars, schedule meetings, conference calls, and special events/conferences including exercising discretion as to priority and decision-making responsibility.
+ Responds on behalf of the senior leaders to different partners maintaining high professional standards while meeting conflicting needs
+ Monthly reports to include Team MBR's, QBR KPI reports as well as other ongoing/recurring report requirement
+ Arrange multi-location travel itineraries and expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely action is taken. Produce accurate, properly formatted documents, PowerPoint projects, and Excel reports under normally tight time constraints.
+ Prepare meeting agendas, presentation and read-ahead materials and minutes, maintain team contact lists, org. charts
+ Prepare and edit correspondence and general communications for supervisor and other team members.
+ Work with internal and external customers to help schedule meetings
+ Coordinate and handle large Market Access offsite meetings; including venues, catering, travel, and special events
+ Facilitate work though contracting routes, to enable rapid SOW creation and project initiation along with purchase order creation, invoice resolution and other financial administration.
+ Proficiently handle departmental budgets.
+ Assist with administrative and logistical aspects related to recruitment of new employees (schedules interviews, coordinates on-boarding of new staff)
+ Maintains awareness of new systems with potential impact on administrative work and develops personal expertise in new systems.
+ Effectively handle special projects and other duties as assigned.
+ Work with leaders to help prioritize work and realize efficiencies within the team
+ 5+ years of administrative support experience.
+ High School Diploma or equivalent
+ Possess strong writing and communication skills and the ability to interact confidently with executives/ employees.
+ Demonstrated ability to effectively work in a global environment.
+ Able to prioritize time sensitive assignments.
+ Should be able to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team.
+ Advanced proficiency in Microsoft Word, Excel, PowerPoint, Project and Outlook.
+ Flexible to adapt to ever-changing needs and deadlines.
+ Able to effectively multitask in a dynamic environment while maintaining confidentiality and discretion.
+ Able to demonstrate tact, persuasion and/or negotiation and maintain confidentiality.
+ Experience in a pharmaceutical or biotechnology firm.
Next Steps -- Apply today!
To be considered for this exciting opportunity, please complete the full application on our website at your earliest convenience -- it is the only way that our Recruiter and Hiring Manager can know that you feel well qualified for this opportunity. If you know someone who would be a great fit, please share this posting with them.
AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law.
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.